A list of Pro Tips for getting the most out of Keeper.
Starting New Closes
If you’re still waiting on a client to answer your questions, you can still start the latest close in Keeper.
Commonly, we see bookkeepers waiting to start the latest close because they are waiting on a question for their client. But all questions in Keeper carry over to future closes, so you can start the next month-end close and all your questions will still be there.
You can start a new close from the Client List by clicking the "Start [New Month] Close" button on the Client List or in the Close Page.
Year End Reporting
Here are our recommendations for how to update the reports for year-end:
- Executive Summary: Switch the aggregation to Yearly.
- Profit and Loss and Balance Sheet: switch the aggregation to Quarter and change the date range to 4 Quarters.
- Cash Flow Statement: change the date range to 12 months.
- Top 10 Customers and Top 10 Vendors: change the date range to YTD
Once you've made these customizations, save them as a template so you can apply them to your other clients!
PS– make sure you're in the December close so you're getting the full year of data :)
Check Image Requests
If you have one person in your firm who is responsible for fetching statements and check images from client bank accounts, In-App Chat (Collaboration) is a great way to make requests for those images.
If a bookkeeper sees they need a check image for a particular transaction, they can @-tag the person who has bank account access to go fetch that check image.
The tagged user will receive an email about this and will see it in their In-App Cmments inbox.
From that inbox, they can go to directly to the transaction, upload the check image (and push it to QuickBooks), and respond to the requester letting them know that the check image has been added.
Using Search All Transactions as a General Ledger Review
If you want to quickly scan all transactions in the last month of a client's file, the best way to do this is with Keeper's Search All Transactions feature.
To set Search All Transactions up to review the last month:
- Click Re-run Report
- Filter the transaction date for the month you want to review.
- Click the account column to sort by account.